Presentation Formats

Featured Talks

Several authors with an accepted research abstract will be invited to give an oral presentation of their work. Presentations will be various lengths, depending on conference location, as follows:

• Stanford: each speaker is allocated 15 minutes (4 speakers in 60-minute sessions) which is expected to be roughly 10 minutes for their oral presentation and the remaining time dedicated to questions and answers from the audience
• Lucca: each speaker is allocated 17 minutes (4 speakers in 75-minute sessions) which is expected to be roughly 10 minutes for their oral presentation and the remaining time dedicated to questions and answers from the audience
• Stellenbosch: each speaker is allocated 25 minutes (4 speakers in 100-minute sessions) which is expected to be roughly 20 minutes for their oral presentation and the remaining time dedicated to questions and answers from the audience

Invitations for featured talks will be made on the basis of abstract topic, quality of submission, and with consideration for giving a platform to junior scholars and underrepresented perspectives or lines of inquiry. Both in-person attendees and virtual participants will be eligible to give featured talks — although there may be some limitations based on how the program and schedule is structured.

Presenting authors attending the meeting in-person are encouraged to give their talk live. Presenters may use slides, which will be due a few days in advance of the presentation time.

Presenting authors may alternatively submit a video recording of their talk. This recording will then be broadcast to attendees at the presentation time. See the video recordings section below for the details.

Printed Posters

Poster presentations include pinning up a large-format printed poster and the presenting author being present to discuss their research with attendees.

Presenting authors are expected to give a formal, 3 minute presentation of their research at an assigned time. Judges will clearly identify themselves prior to engaging with presenting authors, and are allowed to but not required to give direct feedback.

Presentation times for in-person poster presentations will be determine for each meeting location. All presenters will be assigned to one of these times. Assignments were sent by email to authors in advance of the meeting.

Lucca / Stellenbosch Sizing

Recommended poster dimensions for Lucca and Stellenbosch in-person posters is DIN A0 in portrait orientation (more tall than wide). Presenters for should design posters this size.

• Height: 118 cm (46 inches)
• Width: 84 cm (33 inches)

Lucca printing option:

PAOLINI DIGITAL PRINT
Via S. Paolino, 63, 55100 Lucca LU, Italy
info@paolinidigitalprint.it
phone: +39 0583.55531

Stanford Sizing

Recommended poster dimensions for Stanford in-person posters is DIN A0 in landscape orientation (more wide than tall). Presenters for should design posters this size. Alternate sizes that don’t exceed 46 inches wide are also acceptable.

• Height: 84 cm (33 inches)
• Width: 118 cm (46 inches)

Local printing option:

FedEx Office Print & Ship Center
249 California Ave
Palo Alto, CA 94306

Virtual Presentations

All conference participant with an accepted abstract may create a virtual presentation. Virtual presentations can be large-format images or a set of slides that tell the story of your research. These presentation files will be made available to all attendees before, during, and after the conference.

Authors presenting a virtual poster are expected to submit the electronic files. Virtual posters will need to be submitted in advance of the conference at a deadline date to be announced later. Presenting authors may also record a brief video which includes their verbal presentation along with their poster or slides.

Virtual posters

• May be any aspect ratio and size dimensions (cm or inches)
• Files must be a PDF file
• Please try to keep the files size under 4 MB

Slides

• Should use a 16:9 aspect ratio
• Must be exported to PDF
• Please try to keep the files size under 4 MB

Video Recordings

Authors who have been invited to present a poster as well as authors invited to give a featured talk may choose to record their presentation so it can be available on demand to conference attendees or broadcast at a scheduled time. For all recordings, we encourage you to keep the number of slides and visual images to a minimum.

• Authors invited to give a poster presentation may submit a video presentation that is up to 4 minutes long.
• Authors invited to give a featured talk should follow the instructions mentioned above.

For video dimensions, we recommended to use a 16:9 aspect ratio. Videos should be exported to MP4. Please try to keep the files size under 20 MB.

Two possible options for recording your talk include using PowerPoint or Zoom.

• With PowerPoint: use the Record Slide Show feature, record your voice as you page through slides, and export the complete presentation as a video.
• To record a talk with Zoom: open a new meeting session, enable the ‘share screen’ feature, switch to presenter view (to also capture your webcam view), give your talk as you page through slides, and save the recording on your computer.

Upload Form

Authors of accepted research abstracts must provide details about their research presentation for inclusion in the program and the presentation list. Presentation details are due by March 15 and presentations upload are expected by April 1 to allow ample time to have them uploaded before the pre-conference Virtual Connection and Mentorship Sessions on April 7-10, 2026.

To allow for file uploads, the form requires that you log into a Google account. If you are unable to access the form due to this restriction, answer all questions in the Research Presentation Details (docx) and return the document by email to INS staff <staff@neuroethicssociety.org>.